Building operations consume 30% of global final energy and contribute 26% of energy-related emissions, according to a 2019 IEA report[1]. Between 1990 and 2019, global energy demand from buildings grew by 38%[2].
Meanwhile, governments worldwide are strategizing net-zero targets. In India, the goals are ambitious: a 45% reduction in emissions intensity by 2030 and net zero by 2070. PR stunts from the ’90s, which shifted focus from “ecological footprint” to “carbon footprint,” no longer suffice[3].
For those in construction or building management, sustainability in facility management must be a priority. This guide covers the pillars, practices, and challenges of sustainable facility management and provides actionable steps to get started.
Sustainable Facility Management: Definition
Sustainable facility management refers to managing buildings to minimize environmental impact, maximize resource efficiency, and support occupant well-being. The aim is to create functional, efficient spaces that contribute positively to society and the environment. Often termed “environmental facility management,” this practice focuses heavily on ecological aspects.
The Four Pillars of Sustainable Facility Management
Like a building’s structure relies on strong pillars, sustainable facility management stands on four key foundations: People, Process, Building, and Technology. These work together to achieve eco-friendly, efficient environments.
- People: Stakeholders, including facility managers and employees, play a critical role. Building awareness, training staff, and fostering a sustainability culture ensure consistent implementation of green practices.
- Process: Streamlined workflows for energy monitoring, waste management, and resource allocation to reduce environmental footprints while ensuring operational efficiency.
- Building: Incorporating sustainable designs—like energy-efficient lighting, water-saving fixtures, or retrofitting older structures—reduces energy use and operational costs.
- Technology: IoT, AI-powered automation, and data analytics enable real-time energy monitoring, predictive maintenance, and resource optimization, creating smarter, greener buildings.
Benefits of Sustainable Facility Management
A Harvard HEALTHfx study on green-certified buildings across six countries, including India, found nearly $6 billion in combined health and climate benefits over 16 years [4]. Beyond branding, sustainable facility solutions offer:
- Cost Savings: Lower utility bills through reduced energy and water consumption.
- Environmental Impact: Reduced carbon footprint, waste, and resource use.
- Regulatory Compliance: Avoid penalties by meeting environmental standards.
- Increased Property Value: Green buildings attract premium buyers and tenants.
- Improved Well-being: Better indoor air quality and comfort enhance productivity.
Sustainable Practices in Facility Management
Sustainability requires diverse practices across energy, water, waste, and sourcing management. Below are actionable best practices ESG experts recommend:
Energy Management
- Energy-Efficient Equipment: Use efficient lighting, HVAC systems, and appliances.
- Regular Audits: Identify inefficiencies and prioritize improvements.
- Building Management Systems (BMS): Optimize energy use based on occupancy data.
- Renewable Energy: Integrate solar panels or wind turbines into facilities.
Water Management
- Water-Saving Fixtures: Install low-flow toilets, faucets, and showerheads.
- Rainwater Harvesting: Use rainwater for landscaping or irrigation.
- Efficient Landscaping: Opt for drought-tolerant plants and efficient irrigation.
- Leak Detection: Regularly inspect plumbing for leaks.
Waste Reduction
- Comprehensive Plans: Develop strategies for recycling, composting, and waste reduction.
- Packaging Reduction: Source products with minimal or bulk packaging.
- Waste Audits: Regularly evaluate waste streams for improvement.
Sustainable Sourcing
- Eco-Friendly Materials: Use low-impact, sustainable materials for operations.
- Local Sourcing: Reduce transportation emissions by prioritizing local products.
Maintenance
- Preventive Maintenance: Regularly service systems to avoid breakdowns.
- Performance Monitoring: Track systems to measure sustainability initiatives’ effectiveness.
Green building certifications like LEED, BREEAM, or Green Globes validate these efforts, enhancing reputation and attracting investors, tenants, and regulators.
Framework for Implementing Sustainable Practices
A strategic approach ensures success in sustainable facility management. Here’s a five-step framework:
- Assess: Audit current energy use, water consumption, and waste generation. Compare metrics to industry or regulatory benchmarks.
- Plan: Set specific goals, timelines, and strategies for green initiatives.
- Implement: Engage employees, optimize processes, and integrate sustainable technologies.
- Monitor and Evaluate: Track progress with KPIs and refine initiatives based on data.
- Continuously Improve: Adopt new technologies and best practices to adapt over time.
Challenges and Solutions in Sustainable Facility Management
Implementing sustainable practices isn’t without hurdles. A 2022 MDPI study revealed that 61% of Indian facility managers faced financial barriers to sustainable construction. Challenges include financial constraints, integration complexity, and knowledge gaps, but solutions exist.
High Initial Costs
- Challenge: Green technologies often involve significant upfront investments.
- Solution: Highlight long-term savings and explore financing options or government incentives.
Integration Complexity
- Challenge: Incorporating new systems with existing operations can be daunting.
- Solution: Develop comprehensive plans and seek expert guidance for seamless integration.
Knowledge Gaps
- Challenge: Training staff in sustainable practices is critical but often overlooked.
- Solution: Invest in training programs and collaborate with external experts.
Regulatory Changes
- Challenge: Staying updated with evolving environmental regulations.
- Solution: Leverage industry associations, government resources, and compliance plans.
Measurement and Reporting
- Challenge: Tracking sustainability metrics can be cumbersome.
- Solution: Use robust reporting tools to measure KPIs and drive improvements.
Conclusion: Embarking on the Sustainability Journey
To embrace sustainable facility management, begin with a thorough assessment of current practices and identify areas for improvement. Set clear goals, implement sustainable solutions, and continuously engage your team in the process. These steps create a robust foundation for sustainability, benefitting not just the environment but also the bottom line.
Looking for a partner to guide your journey? digital blanket® is a Proptech and Climate Tech platform committed to reducing environmental impact, decarbonizing operations, and transforming workplace experiences through AI and IoT-enabled SaaS solutions.
FAQs
What is ESG in facilities management?
ESG in facilities management refers to the integration of Environmental, Social, and Governance factors into facility operations and management practices.
What is the role of facilities management in ESG?
Facilities management plays a crucial role in ESG by implementing sustainable practices, improving environmental performance, and supporting overall corporate responsibility.
What are the effects of facilities management in achieving sustainable buildings?
An effective sustainable facility management enhances energy efficiency, reduces waste, improves indoor environmental quality, and supports long-term sustainability goals.
How to choose the right sustainable facility solution provider?
Choose a provider with proven experience, comprehensive sustainable solutions, positive client testimonials, and a commitment to ongoing support and innovation. digital blanket® is a leading sustainable facility solution provider preferred by the likes of Tata Communications Ltd. and BMC Software.
References
[1] https://www.iea.org/energy-system/buildings
[2] https://www.ipcc.ch/report/ar6/wg3/chapter/chapter-9/
[3] https://www.theguardian.com/commentisfree/2021/aug/23/big-oil-coined-carbon-footprints-to-blame-us-for-their-greed-keep-them-on-the-hook
[4] https://markets.businessinsider.com/news/stocks/new-harvard-study-green-buildings-provide-nearly-$6-billion-in-benefits-to-health-and-climate-719291
